TURNING THE DOCUMENT SECURITY NIGHTMARE INTO A DREAM

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by: citsllogin
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Word Count: 392
Date: Wed, 18 Jun 2008 Time: 9:29 PM
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As storage becomes cheaper, security becomes more expensive and IT staff are more and more overloaded, attempting to trace the source of a leaked document on a corporate network can be a nightmare. However, if you know where every copy of that document resides, it becomes a simple task to check who has access. Of course, checking the access permissions before anything is leaked in the first place would be a far better solution!

ShareRight Documentary was devised by an IT manager who was given the dubious task of determining who had had access to a certain document which had been leaked from a company. With millions of files in a mass of servers and workstations the task was near impossible without some kind of automation. The cost of a proprietary hardware based solution was out of the question; ShareRight Documentary was born out of necessity.

Crawling the local network like a search engine does on the web, ShareRight Documentary analyses shared folders (including hidden $ shares) and their associated permissions, indexes documents it finds within and provides lightning fast search facilities for document names, contents and folder security. From there, the task becomes straightforward, search for text contained in the document, identify where each copy of the document is (regardless of it's file name) and, using ShareRight Documentary, check the permissions on the containing folders. In the end, a copy of the document in question was found on a users C:\ drive, and another copy in a fileserver along with hundreds of other confidential files, which had been assigned incorrect access rights. ShareRight Documentary can handle tens of millions of files on thousands of computers and gets results in minutes instead of days, and at a fraction of the cost of high-end solutions.

ShareRight Documentary is software that can be run from any workstation by any user with the appropriate access rights and even provides helpdesk facilities such as one click remote control (using VNC) of workstations and servers, and one click access to any folder or document on the network.

Derek Witherington, managing director of Corporate IT Systems Ltd (www.citsl.net) said, "Even on my home network with just half a dozen computers and a few hundred thousand files, I don't know what I would do without it!"

About the Author

Contact: Derek Witherington Tel: +44 (0)1202 251784 Email: support@citsl.net Web: www.citsl.net

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